The purpose of this Policy is to give you a clear explanation about how we use the information we collect from you and to introduce a policy complying with the General Data Protection Regulations (GDPR) 2018.

Who we are

Suggested text: Our website address is:

The Film Society was founded in 1930 as a not-for- profit organisation run entirely by volunteers.

Members and guests of the Society must be aged 18 years or over. We do not collect any information about anyone under 18 years of age.

We are concerned to protect your privacy. We do not sell, rent or trade your personal details and e-mail information with other organisations or companies for marketing purposes.

Although we are exempt and do not need to register with the Information Commissioners Office (ICO), we have introduced this Privacy Policy to comply with the GDPR rules introduced on 25th May 2018.

How to contact us

Please contact us if you have any questions about our privacy policy or information we hold about you by emailing us at or telephoning 07948 793 734


Suggested text: When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here:

After approval of your comment, your profile picture is visible to the public in the context of your comment.

What information do we collect about you?

We collect information about you when you interact with us, make an enquiry, become a member of the Society, buy a guest ticket or register for an event, attend an event, sign up to our mailing list, provide feedback or complete a survey. Your interaction with us can be by email, telephone, post or in person. We collect information that is necessary to enable us to carry out the running of the Society, comply with our contractual obligations to you and keep you informed of our activities.

The type of information we collect consists of forename(s), surname, email address, telephone contact number(s) and postal address.

We will keep your personal data only as long as it is necessary and useful and where we have a legitimate interest in processing the data or you have given your consent.

What information do we collect about you?

We collect information to enable us to run the Society and its events efficiently, fulfil our contractual obligations to you, provide you with the services you have requested and keep you informed. We collect information about you to process your membership, ticket-bookings or orders, manage your account, and send you emails or MailChimps with news, events, opportunities and information if you have signed up to our mailing list.

Will anyone else have access to my information?

We will not disclose your personal information outside the Society except to help prevent fraud, or if required to do so by law.

However we do on occasions use another website and its services.

MailChimp is used to keep you up to date with our programme and events and to circulate information on various matters, such as feedback. For this purpose, we use a mailing list which is part of the MailChimp application.

You can read MailChimp’s own privacy policy here and cookie statement here.

Where is your information?

We are committed to protecting your personal information. Data, including non-digital information, is securely held by designated committee members.


We would like to send you information about our events and services which may be of interest to you. You have the right at any time at all to stop us from contacting you for such purposes. If you have signed up to our mailing list but wish to unsubscribe or update your preferences you can do so by clicking the links at the bottom of any email sent by us via MailChimp.

Please note if you opt out of Mailchimp you will not receive advance information about film screenings and other activities.

Access to your information and correction

We want to make sure that your personal information is accurate and up to date. Accordingly you are entitled to view, amend or delete personal information that we hold about you.

If you would like a copy of some, or all, of your personal information, please email or telephone 07948 793 734. You may ask us to correct or remove any information you think is inaccurate, or incomplete.

We will keep your personal data for as long as you use our services. If you haven’t used our services for over three years, we will delete any personal references to you.

How to exercise your rights

You may exercise your rights by contacting us using our contact details above and we will comply with your request in accordance with the data potection legislation. In addition if you are dissatisfied you have a right to lodge a complaint about us to the ICO (

For further information on your rights under GDPR, please visit

Changes to our privacy policy

We keep our privacy policy under regular review and will notify you of any updates to this policy.

This privacy policy was last updated 24th May 2018


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Suggested text: Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where your data is sent

Visitor comments may be checked through an automated spam detection service.